By thoroughly standardizing its processing solution for incoming invoices, ECM provider d.velop AG has reduced implementation time to just 25% of the time required for comparable systems. In fact, in most cases the standard process for scanning invoices and reading data with this out-of-the-box solution can now be operational within just three days. Its significantly shorter implementation time makes the d.velop solution even more attractive for small and medium-sized enterprises because it accelerates return on investment (ROI).

 

d.velop chose to offer an out-of-the-box solution because “The majority of small and medium-sized enterprises prefer rapid and economical implementation with a standardized product over a highly customizable but more costly solution,” according to Burghardt Garske, Development and Professional Services Manager. “This is particularly true when—as with our software—three-quarters of the implementation time is eliminated and the software can begin productive operation in just a few days. As a result, the solution is productive almost immediately, boosting the value of the investment.”

 

For small and medium-sized enterprises, this is a powerful argument in favor of choosing such a solution. Fully integrating digital processing of incoming invoices into regular accounting procedures is one of the major ways that a company can benefit from the solution. The system starts by scanning paper-based invoices or importing electronic invoices. It then automatically reads out relevant information such as header data before facilitating screen-based factual review, approval and ultimately posting. The d.velop solution utilizes certified interfaces to enable digital recognition, inspection and approval of invoices in conjunction with leading ERP solutions.

 

The individual steps required to process an invoice are virtually identical to paper-based processes, only more intuitive, with fewer opportunities for errors, and much more convenient. In addition, time-consuming question-and-answer cycles are much less common since all invoice-related documents are available at the press of a button, without media breaks, from the moment they are received.