d.3ecm von d.velop

Digitize your information and processes quickly and effectively with d.3ecm by d.velop!

Thousands of successful businesses rely on d.3ecm. Become one of them!

WE ARE HAPPY TO GIVE YOU A CALL

sustainable. smart. innovative.

With d.3ecm you can achieve sustainable organization of your company’s information and map more of your business processes to substantially improve transparency and employee satisfaction. d.3ecm provides you with innovative and state-of-the-art technologies for classifying, structuring and versioning information.Also, the integrated HTML5 technology and mobile apps for various operating systems give you a full range of options for accessing your information and processes.

Our focus is always on the benefits we can provide to you, the user.

d.3ecm is the central storage location for all of your company’s documents and information. It ensures long term availability information, while its digital dossier structure provides quick, clear overviews.d.3ecm uses digital workflows to automatically deliver tasks and information along a business process.

How exactly do we, or rather d.3ecm, do that?How does it record, digitize and organize your documents?How does it optimize your business processes? How does d.3ecm ensure seamless integration into your existing systems?

Features of d.3ecm:

Digitize information

Documents are produced in various ways and therefore take a wide variety of paths to the d.3ecm central document management system:

  • Printed documents from your business applications (for example, your ERP system)
  • Large quantities of paper documents/li>
  • Business-related e-mails requiring documentation
  • And much more…

These documents must be converted to a storage format with long-term stability or scanned and converted to PDF. Our products can help with these tasks and have enjoyed many years of use by successful companies. With d.cold, d.capture batch or d.classify, for example, you can easily record, classify and archive your documents.Secure and with long-term stability.

These tools – all from a single manufacturer – give you a powerful tool set for quickly and easily transferring documents to your d.3ecm document management system from any available source.

Prozesse digitalisieren

Structured workflows

A great number of business processes are not yet mapped by business software, leaving them to be handled manually or with rudimentary software.

We offer powerful tools to model your business processes and execute them directly.In addition to the process modeling level, you receive an innovative designer that lets you map user interfaces and application integrations as well as business policies. Our software helps you create reusable modules and company-wide business objects that let you map additional business processes with minimal effort.

The result is that you benefit from more transparency and higher service quality while also shortening cycles and lowering process costs.

Ad-hoc workflow

Some business processes are not yet mapped as structured workflows but still need to be executed quickly and transparently.

Even if you have not yet modeled a workflow for certain processes, you can still benefit from process digitization. The d.3ecm basis workflows let you define and allocate a sequence of tasks ad-hoc (e.g. for generating a quotation). You can also save these workflows as templates and reuse them.

Case management

SHave important business processes that cannot or can only partially be modeled, but you still want to successfully map them with software?

The d.3ecm case management software is the perfect tool for you.

Learn more

Seamless integration

The paths to your information and documents should be as short and easy as possible. With our products you can easily archive your e-mails, attachments and other documents by simply dragging and dropping them, or access d.3ecm directly from your Office application. Our mobile solution lets you access d.3ecm even when you are away from the desk. You can also display digital dossiers directly from your CRM or ERP system and save them there.
Standard interfaces are available to the following systems:

  • SAP
  • Microsoft CRM
  • Navision
  • Axapta
  • sage
  • infor
  • datev
  • wilken

No matter your current working environment, we offer the right user interface and access options for the d.3ecm company-wide document management system. Learn more about our individual integrations.

Even if you have custom software or are the last user of a legacy system:To serve as a comprehensive ECM platform within a company, the software must allow easy integration of all systems in the company. d.3ecm therefore offers flexible and easy-to-use interfaces and a range of customizing options.

d.3ecm – Digital dossiers

Digital dossiers

Digital dossiers combine documents and files (e.g. photos, films) that, by virtue of their function, belong together. As a result, you can find all the information you need in a customer order dossier, a purchase order dossier, a personnel dossier, a contract dossier, or in case dossiers for insured persons. Additionally, there are also project or asset dossiers of various types (buildings, vehicles, machines, etc.).

You can use the d.3 dossier scheme to configure your digital dossiers as a company-wide content model which you can then fine tune according to your organization’s needs. Additional metadata can be added to dossiers and documents, e.g. customer order or personnel numbers, receipt dates, or the customer’s name. Simply drag and drop your email onto the case dossier and the metadata will be populated automatically; all you need to do is confirm it.

Documents can be linked to any number of dossiers in the d.3 ECM suite without storing multiple physical copies of those documents. Digital dossiers offer their maximum benefit when they are kept up to date with all of the necessary information. That is why we ensure that is as easy as possible to add documents to a dossier.

Having this plethora of information readily available in digital dossiers does not mean that all of that information is necessarily intended for all users. You can use the authorization concept to specify exactly which users can access critical documents. Granular access rights ensure that only one copy of a document needs to be stored (rather than storing multiple copies for different user groups).

We have preconfigured structures and dossier solutions available to suit your organization’s needs. Use our experience to kick start your first project.

d.3ecm – Secure archiving and search

Secure archiving and search

Audit compliance

Audit-compliant storage is required if you no longer want to store original paper documents or keep e-mails in your mailbox. We offer standard adapters to leading storage systems. Our Enterprise Content Management System d.3ecm is certified in accordance with the PS 880 standard on a regular basis.

Modern hard disk-based storage systems offer the same write-protection as optical storage media.

With the d.ecs storage manager, d.3ecm is equipped with standard adapters to more than a dozen of the leading storage systems, from Silent Cubes to NetApp. Metadata is stored in a leading SQL database while the cache is also stored in a high-performance in-memory DB, allowing quick and safe access. We offer different encryption options to guarantee secure communication between the back end and the clients.

Search

Daily tasks require employees to access a wide variety of information that is available in various forms. Locating and providing information is the central task of every information system. Users want to be able to retrieve relevant information as efficiently as possible.

d.3ecm helps you search for information in numerous ways. Each document or dossier in d.3ecm has been assigned a variety of relevant metadata. That metadata enables users to search specifically for structured information such as invoice numbers. In addition to searching through metadata, d.3ecm features the ability to search through file contents and metadata, similar to searching on “Google”.

That option is especially useful for searching through unstructured information. It also allows users who only use the system occasionally to quickly find what they are looking for. d.3ecm offers search suggestions to filter for relevant information. You may be familiar with this feature from online shops such as Amazon.

If you so desire, each document is located within a dossier structure so that the user can conveniently navigate through the structure to retrieve the information they need or just to get a general overview. All items can be saved as favorites, rendering repetitive searches for the same information obsolete. The search parameters can also be saved as templates; users may then repeat their search at a later time and possibly gain new information.

d.3ecm – Case management

Case management

Many business processes cannot be rigidly defined but do have clearly definable tasks and results. In the course of those semi-structured processes, information is gathered and documents are created that together comprise the “case” being processed.

Some cases are processed over an extended period of time, such as the acquisition of sales partners, product development or preparation of a large event. But others are short-term cases like a customer request, a customer complaint, or a delivery request for additional materials. And, of course, there cases that fall in between, like tendering processes.

Case management is also relevant for procedures in fields other than business and industry. For example, registration of new patients at a hospital, registration of a new business at a local authority, enrolment of new students at university.

Case management can also be applied to incoming mail processing at an insurance company where a certain case type is specified during processing (e.g. declaring a case as a rehab application in the context of a health insurance company).

Use d.3ecm case management to effectively organize your semi-structured business processes!

d.3ecm version 8

Request a free demo!

d.3ecm version 8 takes your document management to the next level. Fundamentally reorganize your business information and optimize your business processes. Make critical business information readily available across your enterprise, empowering employees throughout your organization.

Learn why over 7,500 customers rely on d.velop products and how you can benefit from d.3ecm version 8.

REQUEST DEMO NOW

My new workplace!

Trends such as cloud computing, social networks, or the mobile workplace constantly change our expectations and create new challenges. Versatility is a key success factor for businesses and organizations. Achieving it will require the comprehensive digitization of business processes and administrative procedures. d.3ecm ensures that your organization’s technical, organizational and social knowledge base is readily available 24/7. Access that knowledge via multiple channels and use it in numerous, creative ways. d.3ecm version 8 is designed to put your needs front and center.

Highlights of the new version

Google inspired search

Find your documents more quickly using the single search field.

Faceted search

Facets are a comfortable and quick way of narrowing down the set of a search’s results. Facets are automatically generated search criteria based on the attributes of an object.

Modern user interface

The software design is more appealing and manageable through intuitive interfaces, including context-sensitive menus.

Quickly accessible company knowledge

Archive documents more easily with the drop zone’s drag-and-drop functionality.

Delegate administrative tasks

Assign designated aspects of d.3 system administration to sub-administrators.

Easily import configurations

Use the transport system to simplify system administration and import changes at any time.

Monitor document status

Use the activities stream to stay up to date on changes to documents.

Stay up to date

Simplify business processes and optimize process chains using modern technology. With d.3ecm version 8.

“Our goal was to be able to be edit and share our documents anywhere and anytime. d.3ecm version 8 works like a charm.“

Thomas Kloster,

Municipal administration Greven

User-based licensing

d.3ecm version 8 puts your benefit front and center. Introduce greater productivity, flexibility, and above all security into day-to-day handling of business documents. To achieve this, we revised the d.3ecm user concept and adapted it to three typical types of user.

d.3ecm user licenses

d.velop offers different license types for the d.3ecm system that are based on your employees’ needs.

Depending on the functions they require, you can choose the license type user S, user M or user L.
The d.3ecm user S is intended for occasional users, such as stock room employees or service technicians.

The d.3ecm user M is intended for regular users, such as accounting clerks.

The d.3ecm user L is intended for power users, such as sales representatives.

This differentiation in license types ensures that you can tailor your license base to the functionality actually required by your users.

Advantages at a glance

  • Simplified use of your ECM system based on your users’ requirements
  • Keep an eye on the costs of your ECM system
  • Expand the functionality of your d.3ecm system
  • Workflow components and d.3one are included automatically
  • Work where it suits you best – thanks to mobile access

You are not using d.3ecm yet?

Are you looking for a document management system that will effectively optimize your document-based business and decision-making processes? Look no further: d.3ecm offers you a solution tailored to your specific industry, company and department. It is the centralized, user-friendly information hub for digitizing analog processes and restructuring and steering those processes so as to deliver information when and where it is needed – in the office or on the move.

DOWNLOAD white paper

Are you already a d.3ecm user?

You are already familiar with the advantages of your d.3ecm system, but are still using an older version?d.velop has further evolved the new version across multiple levels. You can expect a consistently improved user experience, a further simplification of the system administration, as well as an improvementin system performance. Take an effective step to ensure greater productivity, flexibility and security for your company.

DOWNLOAD white paper

.

FAQ

  • Are there any interdependencies I need to keep in mind when upgrading to version 8?

    There are some interdependencies that should be observed to guarantee an optimal upgrade of your document management system. We have put those together in a checklist. Should you still have questions regarding your system, feel free to contact us.

  • What are the steps in the update scenario?

    In the first step, the d.3ecm server is updated once the required components have been identified and the version check is completed. The duration of the scenario depends on the size of your system. The system is available for productive use immediately after the update. The individual documents will then be updated asynchronously. That means that whenever a document is needed ad-hoc, it will be converted to the new version.

  • Can I switch to d.3ecm user during an update?

    It goes without saying that you can change your license model during an update to version 8. In fact, it’s the perfect time to do so. In doing so, you ensure that your colleagues have the licenses they need while getting access to the latest version of the software.

  • What are the costs for an update to d.3ecm version 8?

    The costs vary from system to system. The best option is to contact your sales partner in the d.velop competence network or to fill out the contact form. This will guarantee that you receive a customized quotation fitted to your specific needs. Get in touch now.Get in touch now.

OnPrem, hybrid or cloud — as you require

Excited about version 8 and planning your update? Which deployment scenario is right for you? You may well be contemplating whether to keep your system on premises or not. Many of our customers have asked themselves the exact same question. Apart from the classic onprem scenario, you can chose to outsource your storage, or switch directly to d.velop cloud.

d.3ecm as a cloud service