Contract management – opportunity and risk for your company

Contract management is a critical business process that entails a multitude of different challenges. Various departments with differing tasks must be organized along the entire contract life cycle. What all departments have in common is that transparency is the mission-critical factor.

Various departments must be involved in the contract process before it actually commences. This entails a few essential tasks:

  • Compiling information
  • Drawing up contracts and other applicable documents
  • Adjusting the specific subject of the agreement
  • Coordinating internally and negotiating with external contract partners

The approval and signing processes initiate the active contract period.

Without digital contract management, Excel lists are often the method of choice to keep track of the tasks and deadlines of a contract.

This leads to several risks:

  • Contracts are limited to a specific department or redundantly organized
  • Time-consuming research
  • Use of outdated information
  • Inadequate database for performing company-wide analyses
  • Missed deadlines
  • Less opportunity to cut costs

This consistently provides you with a clear overview of your current contracts and all parties involved.

This directly translates into reduced times spent searching for contract-related information, delivers analyses and statistics for contractual controlling and enables proactive risk assessment and classification of your contractual partners. You also benefit from secure processes and the ability to meet all legal regulations and accountability obligations. This wealth of features allows you to consolidate your demand and thus strengthens your negotiating power.

High-End Contract Management

Digital contract management from d.velop delivers all the tools you need to rapidly search and manage all operational contracts, framework and cooperative agreements or license and maintenance contracts including all associated documents – either at your workstation or while on the road.

This does away with cumbersome manual chores such as filing, sorting and searching dozens of ring binders for urgently needed documents. Consistent, complete and 100% transparent workflows that keep track of all documents and corresponding deadlines and terms further facilitate controlling tasks and help you meet accountability obligations with ease. Digital contract management ensures that you are always up to date on all key items relating to your contracts, including deadline and payment tracking.

Moreover, a customizable access rights scheme and an automatic reminder function deliver maximum data security.

Always in control

But this is not the end of how your company can benefit from digital contract management made by d.velop. For example, the solution also supports versioning, i.e., it logs every version of a contract, making it fully traceable. And to take even more routine work off your back, the system automatically generates well-structured contract master data sheets that provide you with all relevant information at a glance.

Audit capable and legally compliant

Digital contract management from d.velop automatically allocates your contractual documents to digital records and stores them in the central archive in an audit-capable and legally compliant format. So whenever an audit is performed in your company, you can produce all requested contracts and all associated documents in an instant. The solution also allows you to enforce proper processing, checking and release procedures, delivering quick answers to any document-related question. Accidental deletion of contracts or individual contents is reliably prevented.

Individually expandable

Also, since contract-related documents may reach your company in any number of ways besides traditional mail, you can add complementing, customizable modules, such as digital e-mail management, to ensure smooth contract management across the entire lifecycle.

contract management

Flexibly standardized

Contract management from d.velop enables processing within the contract dossier and allows processes, from initial negotiations to cancellation and archiving, to be standardized in a binding way across the entire company, yet still centrally. This allows links to upstream and downstream sub-processes such as tendering procedures or project dossiers to be implemented. Within predefined contract periods, specific tasks help the user effectively organize his or her activities. Whether you use pre-structured processes or more flexibly designed checklists and ad hoc tasks, you decide on the extent of flexibility needed, depending on the status or contract type.

Seamlessly integrated

Contract management from d.velop consolidates contract storage, contract administration as well as deadline management in a central system and integrates seamlessly with leading systems such as ERP, CRM or e-mail client with the help of modern technologies.

Contract management made easy

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With d.3ecm, digital contract management is seamlessly integrated into your IT environment.

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Your strategy relies on Microsoft SharePoint server?
ecspand integrates incoming mail processing directly in SharePoint.

You have further questions?

The d.velop team is looking forward to hearing from you.