The digital file folder in public administration
Space is an expensive commodity. This makes it all the more painful when valuable space is taken up by a paper archive. Digital file folders can help with this problem and reduce your costs. How? By allowing you to digitize your paper archive.
The principle behind the digital file folder
Digital file folders from d.velop are a standardized solution for professional, digital file folder management. They are based on tried-and-tested document management solutions. The principle behind the digital file folder is simple: All documents that enter or are generated by your Administration department are stored in digital form in the central electronic archive, either straight away (in the case of e-mails or documents created with a tool such as a word processor) or after they have been scanned (paper-based documents).
Digital file folders can be researched by anyone at any location directly from their specialized application, providing they have the correct authorization. This makes the file folder in question and all the associated documents available on the case worker’s screen immediately. Even before they open the file folder, the case worker can see the most important key data at a glance – just like a virtual file folder cover. And of course, any pieces of writing generated during the specialist procedure are automatically sorted into the correct digital file folder.