Digital personnel file

Confidential, secure and immediately to hand

Forget overflowing filing cabinets and chaotic document management.

Digital beats dusty – The digital personnel file

The digital personnel file from d.velop digitizes and automates your personnel processes, ensuring greater transparency. The digital personnel file also digitizes all your personnel documents – from applications to salary negotiations and pay slips to doctor’s notes – and speeds up your HR processes.

The digital personnel file improves your ability to provide information and, thanks to its configurable authorization allocation system, ensures that only authorized persons can access your personnel documents.

All of this helps to ensure that your file folder system is up to date and can be viewed by authorized persons at all times. At the same time, the digital personnel file prevents file folders from getting lost or tampered with in any way. As well as being a great benefit in itself, this also significantly reduces your admin costs.

  • High transparency for personnel processes
  • Access and authorization management for personnel information
  • Better provision of information
  • Ensures compliance with all retention periods and legal data privacy guidelines
  • Overview of tasks and work steps thanks to resubmissions
  • Clear, intuitive interface

Digital personnel files – a secure solution.

Digital personnel files provide 256-bit AES encryption (Advanced Encryption Standard). They also come with full-text indexing for all documents, a clear and secure authorization structure, and temporary transfer of authorization at the click of a mouse.

Recognizing needs, expanding functions

In conjunction with other d.velop solutions, such as digital contract management, you can expand the range of functions of your digital personnel file and customize it to suit your needs at any time using additional modules.

Cross-location access to personnel files

Using your smartphone, tablet or laptop. With the digital personnel file, you can access and edit your digital personnel archive and documents from anywhere you like.

Comprehensive and legally compliant

The digital personnel file from d.velop takes care of the workflow-optimized automation of all your personnel-related processes and archives all your scanned documents – from contracts to doctor’s notes – in a central location to save space. It replicates your storage structures exactly in the digital file plan, guarantees convenient access to file folders by means of simple search functions, and tracks down file folders that have been stored in the wrong locations with just a few clicks.

What’s more, it does it all confidentially and with full legal compliance – thanks to the strict, automated adherence to all retention periods, legal data protection guidelines, archiving obligations and prescribed erasure deadlines in accordance with GoBD or SOX requirements.

And thanks to automated resubmission and task management, you’ll never forget tasks or work steps again.

Custom search functions ensure that all the details of all your file folders can be brought up in a matter of seconds, even if they haven’t been touched for years. This saves you time.

Digital personnel file in use

Request a free demo of our software!

Discover the huge variety of applications for digital personnel files from d.velop and find out how you can optimize your personnel document administration.

Request your free demo

You have further questions?

The d.velop team is looking forward to hearing from you.