Scan and Classify – Digitizing Paper-Based Documents
Say good-bye to copying, hole punching and filing
Tools that transform paper documents into digital format and automatically capture their contents result in accelerated business processes, shorter cycle times and support your employees in handling routine tasks. This saves both space and money.
A powerful scanning solution is critical to the success of any enterprise content management system. Whichever way documents enter your company or organization – via standard mail, through a single scan or in the form of hundreds of documents digitized in a single batch – the scan module from d.velop supports any scenario.
A sophisticated text recognition (OCR) component checks the scanned documents in a matter of seconds and reliably captures relevant information such as header and line item data. To further maximize recognition accuracy, an automatic validation mechanism checks the information against your master data.
This results in reliable document classification, allowing the system to correctly allocate documents to records. From there, you can access them with a click of the mouse in a clearly structured digital record plan that adopts your company’s individual filing scheme.
Successfully prevent errors
Automatic processes, from scanning through to displaying the automatically classified document in your familiar user interface, greatly improve data quality by avoiding the error-prone manual transfer of invoice or other data. You also save valuable time as the manual indexing task load is reduced to the absolute minimum.
This is how you benefit from digitizing paper-based documents:
- Reduced effort for indexing documents.
- Faster workflows thanks to complete document information.
- Intelligent invoice capture using full-text character recognition (OCR); solution is not based on forms.
- Improved process reliability thanks to automatic allocation of scanned documents to the corresponding business cases.