Electronic processing of incoming invoices

Manually recording incoming invoices involves an enormous amount of time and a lot of expense. Optimize your incoming invoices with a digital solution. Achieve faster cycle times thanks to our electronic invoice workflow and increase transparency throughout the process. Do all of this in compliance with ZUGFeRD and GoBD provisions. The solution is fully integrated into your financial accounting system, making managing incoming invoices a very simple task.

Wondering how you too can benefit? Cost savings of up to 50%.

Perfect Design, Perfect Function Range.

Review, approval, account assignment

Working with the digital incoming invoice processing tool is just like placing your stamp on paper-based documents – except that it is so much simpler, more intuitive, less prone to errors, significantly faster and more convenient.

incoming invoice processing

Here is why:

  • All invoices and other key information is stored in the digital archive in a legally compliant manner, allowing for easy-as-can-be access at any time.
  • Modern, transparent interfaces and intuitive user guidance guarantee that your employees can process all invoices quickly and conveniently.
  • For example, if any document is scanned more than once, a corresponding alert is issued. For you this means that you are aware of possible issues at the very start of the incoming invoice process.
  • Moreover, you can check for conformity with Section 14 of the German VAT Act, which makes it easy to identify invoices with formal flaws.

Getting smarter every day

The d.velop incoming invoice processing solution even learns from your input. A built-in auto trainer automatically generates relevant extraction rules, thus continuously improving the recognition engine.

Oberalp AG


Oberalp AG in Bozen benefits from incoming invoice processing with Microsoft Dynamics Nax/AX and management by alpin, a d.velop partner.

Verlagsgruppe Handelsblatt


Matthias Gärtner, IT Coordination (Handelsblatt) VHB Medien Service GmbH

Flexible. Individual. Fast.

Flexible integration

Seamless integration with your procurement and financial accounting processes means that the captured invoice data is automatically transferred to your accounting or ERP system via an XML interface. There, the data is reconciled and then processed as usual.

The flexible interface concept supports virtually any accounting or ERP system.

Customizable for the perfect fit

The details of each of the four processing steps – initial account assignment, verification on the content level, sign-off, as well as final account allocation – can be configured to ensure smooth interaction with your specific verification and release procedures.

As each individual step is logged, all authorized employees as well as the project manager or the person in charge of the cost center are always up to date on the current processing status. This also means that they can provide immediate answers to queries from customers or colleagues.

If the person in charge is sick or on holiday, pending tasks are automatically forwarded to the designated substitute. This all but eliminates idle periods.

Easy extension

You can complement the function range of your incoming invoice processing solution by adding any other d.velop module at any time, thus seamlessly expanding your document management capibilities at your own pace.

By the way: You can even release documents on the go to speed up things.

Added value from standard processes.

Incoming invoices arrive in the same way in practically every company. The methods used to process invoices are also very similar across industries. Our solutions brochure provides a general overview of the benefits of the benefits of incoming invoice processing.
Optimize your processes – whatever systems you use. Whether SAP, Microsoft Dynamics NAV/AX or Microsoft SharePoint, d.velop offers the optimal solution for you processes

Connection to SAP

The incoming invoice solution is developed specially for SAP and automates the manual processing of your invoices. Create comprehensive transparency throughout the process, increase your ability to provide information and reduce your costs.

Solution brochure

Connection to Microsoft Dynamics NAV/AX

Everything at a glance and available for everybody with only one click. Automatic reading of invoices streamlines and simplifies the processes in Microsoft Dynamics NAV / AX. Digital workflows make the handling of billing questions a routine task.

Solution brochure

Connection to SharePoint

Invoice processing for Microsoft SharePoint provides automated identification, digital validation, and cost allocation. And this even in combination with Microsoft Dynamics NAV and AX. The documents are available throughout the company.

Learn more


This is how you benefit:

  • Thoroughly proven standard solution
  • Seamlessly integrates with existing ERP/financial accounting systems
  • Provides immediate access to ERP/FA data or export files (e.g. databases, CSV)
  • Possible to pass on data to financial accounting for direct booking
  • Dual control principle
  • Reduced error rates thanks to automatic duplicate check
  • Freely configurable, multi-level approval procedures
  • Low training requirements
  • Shorter processing cycles and no transport or idle times
  • Process expenditure can be reduced by up to 75%
  • Results in valuable discounts and facilitates the timely preparation of monthly statements

You have further questions?

The d.velop team is looking forward to hearing from you.