Incoming Invoice Processing

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Incoming invoice processing from d.velop

The incoming invoice processing solution from d.velop supports all key invoice-related tasks including digitizing, checking and releasing creditor invoices.

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One Solution. Lots of Benefits.

The incoming invoice processing solution from d.velop connects with your financial accounting systems (ERP, financial accounting or merchandise management) and thus deeply integrates with your accounting workflows. The tool digitizes the original documents and offers automatic capture and processing of all incoming invoices. This greatly accelerates all tasks along the entire invoice processing chain, from content-based invoice checking and release through to final account allocation.

Thanks to these features, d.velop reduces throughput times, brings added transparency, eliminates transport and idle times, ensures that payment deadlines are being met, helps you to secure valuable discounts and supports the timely preparation of monthly statements. You benefit from streamlined workflows and optimized corporate liquidity planning.

Perfect Design, Perfect Function Range.

Review, approval, account assignment

Working with the digital incoming invoice processing tool is just like placing your stamp on paper-based documents – except that it is so much simpler, more intuitive, less prone to errors, significantly faster and more convenient.

incoming invoice processing

Here is why:

  • All invoices and other key information is stored in the digital archive in a legally compliant manner, allowing for easy-as-can-be access at any time.
  • Modern, transparent interfaces and intuitive user guidance guarantee that your employees can process all invoices quickly and conveniently.
  • For example, if any document is scanned more than once, a corresponding alert is issued. For you this means that you are aware of possible issues at the very start of the incoming invoice process.
  • Moreover, you can check for conformity with Section 14 of the German VAT Act, which makes it easy to identify invoices with formal flaws.

Getting smarter every day

The d.velop incoming invoice processing solution even learns from your input. A built-in auto trainer automatically generates relevant extraction rules, thus continuously improving the recognition engine.

Flexible. Individual. Fast.

Flexible integration

Seamless integration with your procurement and financial accounting processes means that the captured invoice data is automatically transferred to your accounting or ERP system via an XML interface. There, the data is reconciled and then processed as usual.

The flexible interface concept supports virtually any accounting or ERP system.

Customizable for the perfect fit

The details of each of the four processing steps – initial account assignment, verification on the content level, sign-off, as well as final account allocation – can be configured to ensure smooth interaction with your specific verification and release procedures.

As each individual step is logged, all authorized employees as well as the project manager or the person in charge of the cost center are always up to date on the current processing status. This also means that they can provide immediate answers to queries from customers or colleagues.

If the person in charge is sick or on holiday, pending tasks are automatically forwarded to the designated substitute. This all but eliminates idle periods.

Easy extension

You can complement the function range of your incoming invoice processing solution by adding any other d.velop module at any time, thus seamlessly expanding your document management capibilities at your own pace.

By the way: You can even release documents on the go to speed up things.
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This is how you benefit:

You have further questions?

The d.velop team is looking forward to hearing from you.

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