Digital records

All information at your fingertips – for simple and transparent workflows!

Don’t waste your precious time hunting for lost or illegible documents.

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Digital Records Designed by d.velop

Countless stacks of ring binders and rows upon rows of filing cabinets in a dusty room – with the digital record, this scenario will become a relic of the past.

The digital record brings clear advantages to the table: Fast document searches, a highly organized structure (record plan) and motivated employees.

You can use digital records for any purpose, including customer records, contract records, electronic records, project records, machine records, patient records etc. The archived documents are automatically turned into digital records and stored based on a record plan, ensuring convenient data searches and thus faster response and processing times. This allows you to save time and money, helps to reduce your employees’ workload and improves (data) security in your company thanks to a clever and sophistocated access rights and role concept.

Better than paper

Digital records are created and processed much in the same way you used to handle paper documents. The key difference is that you do not need to go to dusty archives and rummage through filing cabinets; instead, you can call up any required document right at your workstation in a matter of seconds.

This means that there is no need for you to get familiar with new workflows or filing systems while, at the same time, processing becomes much faster, more efficient and simple thanks to the digital record.

Digital record plan for a perfect overview

The operating principle of the digital record from d.velop is very straight-forward: All documents that enter your company or organization are directly strored in the central electronic archive (in the case of e-mails or documents created with a tool such as a word processor) or after they have been scanned (paper-based documents).

What makes this special is that documents imported as scans or any other format are automatically analyzed, and the information is autonomously allocated to the corresponding existing records based on this information. If no matching record exists, new records are automatically created based on the detected properties – without the need for you to take any action. Given the large volume of daily incoming mail in most companies, this results in enormous time savings.

You can search for information contained in the record from any location, even across company sites. Better yet, you gain immediate access to the digital record and all associated documents.

Secure, Centralized Data Archiving

No redundant data management.

Centralized archiving also means that you can avoid data redundancy or multiple versions of the same document. This means no more confusion as to which file represents the current version and no more redundant records. You always access the unique, original document in the archive, even if this document is contained in multiple records (e.g. in a customer record and an order record) at the same time.

Security no filing cabinet can offer

Work with digital records from d.velop is not only faster and more convenient but also much more secure than handling hardcopies in heavy ring binders, whose only protection against unauthorized access or theft is a filing cabinet with a lock.

The sophisticated granular access rights scheme furthermore ensures that records and documents are available to authorized employees only. When dealing with sensitive data, such as information contained in personnel or contractual records, digital record keeping is of particular help to you in safeguarding data and meeting legal storage provisions.

Given this wealth of features, the digital record builds a solid foundation for a host of additional enterprise content management functions: It enables efficient e-mail management, incoming invoice processing or contract management, to name but a few applications.

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This is how you benefit from the digital record

You have further questions?

The d.velop team is looking forward to hearing from you.

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